Thursday, January 30, 2014

How to write an email

Everyone hates opening their email and finding a barrage of unwanted emails there.

Unfortunately many people inadvertently delete emails that are actually important, either from friends or something they ought to have paid attention to about their work.

So here are some hints to ensure the emails you send are read and that you don’t waste people’s time unnecessarily.

1. Personalize your subject line. Make sure it doesn’t look like spam or sound like a dozen similar emails. Ask a question if it’s short and clear.

2. Be polite. Don’t use a bunch of exclamation marks or write in all caps. Don’t be overfamiliar using kisses or calling people “Dear Fred” if you don’t know them well. Always thank people who’ve helped you.

And on the receiving end, don’t delete emails without checking the subject line and the sender. If it’s your boss, I suggest reading the email even if you’re sure it’s not relevant to you.

Helen Woodall

Helen is available to line edit and/ or content edit fiction and non-fiction. Rates on application.

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